The Bottom Line
Dropbox is a must-have application for the modern law office, especially for any attorney who wants to work remotely or who wants to carry files to court on an iPad rather than on paper. Many lawyers could get by with the free 2 GB account Dropbox provides for free, but most will want to upgrade to the Pro account for up to 100 GB of storage. Attorneys using Dropbox can enjoy many of the benefits a server system without dealing with any of the hassles. Sign up for a free Dropbox account to see how it can benefit your law practice.
- Easy to use. If you know how to save a file on your computer, you know how to use Dropbox.
- Remote access to client files from anywhere.
- Free for 2 GB of storage, and very low cost for up to 100 GB of storage.
- Provides a way to restore lost files if your server or computer hard drive crashes.
- Can be used to share files with other people without having to send email attachments.
- There is no option for purchasing more than 100 GB of storage.
- Dropbox enables file sharing on computers, iPhones, iPads, Android devices, and on Blackberry.
- Easy to use, with few technical skills necessary.
- Once the initial file upload is completed, Dropbox works quietly and efficiently in the background keeping files up to date.
- Provides many of the benefits of cloud computing without imposing the complications or expense.
- Enables lawyers to carry an iPad to court instead of using paper files.
- Provides a backup copy of client files in case your server or computer hard drive crashes.
Guide Review - Dropbox for Lawyers - Guide Review of Dropbox as a Law Practice Tool
Are you using Dropbox in your law practice? If not, it is time for you to sign up for a free account and try out their system. Whether being used by lawyers to carry their client files to court as electronic files on an iPad, or merely to share documents among computers and staff, Dropbox is an essential tool for the modern law firm. If you are considering a paperless law office, or even if you just want more convenient access to your files when you are working remotely, Dropbox is the program for you.
Dropbox is a free service for taking or sending any files (documents, photos, videos) to any person or computer, phone (iPhone, Android, Blackberry), or iPad. Any file saved to the user's Dropbox folder will automatically save to all of the devices assigned access to that folder. Files can be shared among one user's various electronic devices, and other users can be authorized to have access to all or only some of the files too. And if the law firm's server or computers crash, all of the client files can be recovered from the Dropbox website.
While Dropbox is a form of cloud computing, the company avoids the use of that term. In fact, Dropbox avoids the use of all technical jargon in order to focus on one core concept - access to any file, anywhere. Their motto is "simplify your life," and Dropbox does exactly that for lawyers who want to gain remote access to their files without having to learn about servers, cloud computing, or technical details. If a lawyer knows how to save a file on a computer, he or she has all the technical skills needed to use Dropbox.
Dropbox provides 2 GB of storage for free to anyone who registers for an account. For heavy duty users, there is the option to upgrade to a Pro account with as much as 100 GB of storage. While this is a tremendous amount of storage, my one criticism of Dropbox is that they do not provide an option of purchasing more than 100 GB of storage on their system. While 100 GB is more than most attorneys need for remote access to their active files, lawyers whose files involve a large number of photos or videos could find the size restriction could create some limitations on its use for them.